Transform your approach to document control, and achieve sustainable compliance. IBS provides the comprehensive document control software vital to compliance with ISO standards and FDA regulations. Well managed documentation leads to more efficient business processes and improved product quality.

 

IBS Document Control Software:

• Stores all documentation electronically
• Provides extensive categorization options to simplify the search and retrieval of documents
• Integrates with employee training to keep training requirements updated with the latest approved and released document revisions.
• Permits the creation of documents using plain or rich text
• Offers workflow processes for document review, approval and obsolescence that can be configured to meet unique customer requirements without programming
• Allows authors to select delayed or immediate release and optional document expiration
• Provides automatic notification of document audits
• Uses Management Escalation to ensure timely document approvals and audits
• Provides automatic alpha or numeric document versioning
• Has extensive document numbering options including free form and automatic numbering
• Uses secure electronic signatures with optional second password capability to meet the requirements of the FDA’s 21 CFR Part 11
• Has multiple options for securing document access based on individuals, groups or roles
• Integrates with your other compliance processes, including CAPA, assessments, risk management, employee training, customer complaints, and environmental management.
• Provides unalterable document audit trails
• Permits the creation on new document types and layouts with the click of a button
• Offers multilingual capabilities

 

Our Document Control solution is a tightly integrated part of our enterprise compliance management software, CompliantPro. 

 

 

 

Before IBS Document Control Software: When companies used a combination of paper-based and electronic document control methods, they lost important documentation, duplicated efforts, and disrupted workflows. They spent valuable man-hours searching for documentation in order to follow processes. Auditors waded through piles of paperwork to determine whether they were compliant.

 

After IBS Document Control Software: All documentation is stored in a secure, password-protected file. With easy search and retrieval, a few clicks are all it takes for users to access the documents they want. Auditors appreciate electronic, accessible documents.

 

 

 

Before IBS Document Control Software: Quality documents took valuable man-hours to create, edit and approve. With no established workflow for reviewing and approving these documents, employees got confused about appropriate actions. They wasted weeks or months distributing documents for approval and waiting for all parties to get back to them.

 

After IBS Document Control Software: Automated workflows make document approvals a cinch. Users simply send documentation to reviewers and approvers from pre-selected groups (for example, Quality Managers, Design Engineers, or Human Resources). When approval deadlines are missed, escalation notices are sent to appropriate management. The system drives document accuracy and expedites document release.

 

 

 

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